Advice on submitting abstracts to research conferences:
discuss with your research advisor which meetings would be good targets for you to present your research
at least a month before the abstract deadline, meet with your advisor again to talk about your plans
for most national-level meetings you need at least some preliminary results to be able to submit an abstract
if you get the OK from your advisor, check whether you should first apply for membership or a member account prior to submitting an abstract
submit a near final draft of your abstract to your advisor at least 10 days before the deadline
using Word or Google documents facilitates editing
use an informative filename, include your name, meeting, year and version
the type of meeting should determine the level of scientific detail and background information in your abstract (SCCUR will be very different from SSA, for example)
include a title and all co-authors (try and have a different title for each abstract, this looks better on your resume)
investigate which session you want to submit the abstract to and include this information as well
you may need keywords, or other information, check and include
after a going back and forth on a few more versions with your advisor you will arrive at a final version, this should be 3 days before the deadline
make sure to send this version and title to all other co-authors several days before the submission deadline for their input
submit your final abstract at least 1-2 days prior to the abstract submission deadline
let your advisor know that you have submitted the abstract successfully
save the receipt for abstract submission and any other receipts for membership or registration
even if you do not have a reimbursement source lined up right now, that might change in the future
Important:
NEVER submit an abstract without your advisor's approval
NEVER submit an abstract without listing your advisor as a co-author, unless this is a very special case that you both discussed prior to submission
ALWAYS tell all of your co-authors about your submission at least a few days ahead of time and provide them with a title and final abstract
NEVER wait until the day of the deadline to submit
ALWAYS check before submission what the requirements are: you may need a user account which can take days to set up or you may have to be a member in an organization, etc.
Check throughout the year for travel funding opportunities: admin fund, OUR, MENTORES.... Deadlines vary and can be after or before the meeting actually takes place.
Advice on submitting abstracts to research conferences:
Important: